Inventory
On this page
Inventory lists the stock of every product and variant in your store. Stock goes down as orders are placed and up as you receive purchase orders, accept returns or transfer stock in. Every change is recorded, so you can always see why a number moved.
Read the inventory list#
Open Inventory from your desk. Each row is one product or variant.
| Column | Meaning |
|---|---|
| On hand | Units physically in stock. |
| Committed | Units reserved for open orders that have not shipped yet. |
| Available | What you can still sell: on hand minus committed. A negative number shows as backordered. |
| Incoming | Units on purchase orders that have not been received yet. |
| Reorder at | The reorder point. At or below it, the item counts as low stock. |
| Stock value | On hand multiplied by the cost per item. Blank when no cost is set. |
| Track | Whether Kartlo counts stock for this item. |
The cards at the top total what is On hand, Out of stock, Low stock and Incoming, and the line above the list shows the Stock value at cost.
Search and filter#
Search by product, SKU or barcode. Use the filter to show All stock, In stock, Low stock, Out of stock, Incoming or Not tracked.
Turn stock tracking on or off#
Use the Track switch on a row to start or stop counting stock for that item. You can also set Track Inventory on the product form.
Adjust stock#
To correct the stock of an item:
- In Inventory, click Adjust on the row.
- Choose Add or remove and enter the change in Change by, or choose Set exact count and enter the New quantity.
- Pick a Reason. Add a Note about what happened if useful.
- Optionally set the Reorder point for this item.
- Check the preview under After this change, then click Save stock.
| Reason | Use it when |
|---|---|
| Damaged | Stock is broken or unsellable. |
| Lost | Stock is missing. |
| Found | Missing stock turns up. |
| Count correction | A shelf count differs from the system. |
| Returned to supplier | You send goods back to the supplier. |
| Other | Anything else. Explain it in the note. |
Reorder points and low stock#
Set a reorder point on an item to be warned before it runs out. When available stock drops to that number or below, the item shows as low stock in Inventory and is counted on your desk. Leave the reorder point blank for no warning. You can set it in the Adjust stock sheet or under Inventory details on the product form.
Stock history#
Click the history icon on a row to open Stock movements for that item, or click History above the list for every movement in your store, newest first. Each movement shows the change, the quantity after it and the reason:
- Sale and Fulfillment from orders.
- Received from purchase orders.
- Adjustment and Count correction from manual changes and stock counts.
- Transfer out and Transfer in from transfers between stores.
- Return when returned items go back on sale.