Chart of accounts
On this page
In Accounting - United Arab Emirates, the chart of accounts is the list of every account your books use: bank and cash, receivables, payables, stock, sales, costs, VAT and equity. Kartlo loads a full chart when you set up your books, and you can add your own accounts at any time.
Open the chart of accounts#
Go to AccountingConfigurationChart of accounts.
Accounts are grouped by family (Assets, Liabilities, Equity, Income, Expenses and Off-balance) and, inside each family, under their group heading. An account with no group is listed first in its family. Accounts that Kartlo adds for you, such as Cash 105100, join the group of the same kind, here Cash & Cash Equivalents. Each row shows the Code, Name, Type and Status.
Use the search box to find an account by code or name. Use the Active, Archived and All switch to see archived accounts.
Where the chart comes from#
Accounting - United Arab Emirates creates the chart when you click Set up books. The United Arab Emirates chart has 241 accounts with English and Arabic names, including the UAE VAT accounts. See United Arab Emirates.
Account types#
Every account has a type. The type decides where the account appears in the balance sheet or the profit and loss, and whether its items can be matched.
| Family | Types |
|---|---|
| Assets | Receivable, Bank and cash, Current assets, Non-current assets, Prepayments, Fixed assets |
| Liabilities | Payable, Credit card, Current liabilities, Non-current liabilities |
| Equity | Equity, Current year earnings |
| Income | Income, Other income |
| Expenses | Expenses, Other expenses, Depreciation, Cost of revenue |
| Off-balance | Off-balance sheet |
Accounts of type Receivable and Payable are set up for matching, so invoices, bills and payments on them can be matched against each other. See Payments and matching.
Add an account#
To add an account:
- Go to AccountingConfigurationChart of accounts.
- Click Add account.
- Enter a Code, for example
500150. Codes must be unique. - Pick the Type.
- Enter a Name.
- Click Add account.
Edit an account#
Click an account to open it. You can change its Code, Name, Type and Corporate tax treatment, then click Save. The corporate tax treatment (Entertainment, Not deductible, Exempt income, Interest expense or Interest income) tells the Corporate tax report how to adjust the account.
Archive or delete accounts#
Select one or more accounts with their checkboxes, then open Actions:
- Archive hides the account from pickers. Its history stays in the books and in reports.
- Unarchive brings an archived account back.
- Delete removes accounts that were never used. Accounts in use are kept and listed, so you can archive them instead.
Import and export accounts#
You can bring many accounts in at once from a CSV or Excel file.
- Click Import above the list.
- Download the Excel template if you need one. It explains what to enter in each column.
- Drop your file on the import sheet, or click Choose file.
- Check how your columns are matched, then choose Create new only or Create and update.
- Click Test import. Nothing is saved yet. Fix any rows listed under Problems, or click Download problem report.
- Click the import button to save the rows that passed.
To export, use the export menu to save the accounts shown, or select accounts and use Actions, then Export selected as CSV or Export selected as Excel.